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retreats at seabeck

If you are thinking about booking a retreat at Seabeck Conference Center, you can count on it being the ideal place to unplug, slow down that fast pace, and get back in touch with nature. You can become stronger mentally and find inner peace with a chance to get away and step aside from all the hustle and bustle of city life. It is not only peace and quiet for the mind, but refreshing energy for the body.

Book your retreat today!

making the reservation

Reserving a Date

  • All groups are required to be 501c3 nonprofit organizations and tax id number is needed in order to book a retreat at Seabeck.

  • Please call our office for availability. Reservations cannot be made online.

  • The office phone number is 360-830-5010. You can also email us at seabeck@seabeck.org for available dates.

Holding Space

  • We can tentatively reserve space without confirmation for up to 1 week. We ask that you call to cancel the hold if you decide not to confirm.

  • Once you confirm a reservation an agreement is emailed to the group leader.

  • Seabeck is not obligated to hold space, either housing or meeting areas, for any group for which a signed agreement and deposit have not been received by Seabeck on or before the dates stated on the agreement.

Group Leader Contact

  • Arrangements and agreement procedures are to be handled by one representative of the group. Multiple contacts can cause confusion with the setup of your retreat.

Group Leader Responsibilities

  • The registrar is to provide Seabeck with a roster listing the name, address, email, and phone number of each participant (or family) upon arrival at Seabeck. This is a requirement of Seabeck, following the guidelines of the Washington State Innkeepers Law.

  • A completed set of housing charts is to be provided to Seabeck prior to or upon arrival. Housing charts are included in the agreement packet for can be found on this site under accommodations.

  • Conference groups handle their own registrations and room assignments, as well as all programming.

Meeting Space

  • Meeting rooms are assigned to groups by Seabeck as required by group size, needs, and availability.

  • There is no additional charge for meeting spaces with an overnight retreat.

  • There is a meeting room charge for groups that come to Seabeck for a day use. Rates vary depending on the meeting room used.

Exclusive Use of the Grounds

  • Exclusive use of Seabeck requires a guarantee of 200 people in daily residence.

Day Participant Facility Fee

  • Unless a person has paid for overnight lodging, there is a $10 per person per day fee for guests coming in for the day only.

  • There is a charge for meals attended by day use guests. These meals need to be scheduled prior to the start of the retreat through the group leader. Day use participants are required to pay their group leader for any charges. Seabeck does not take individual payments.

Check-in/Check-out Times

  • Check-in and check-out times will be stated on the agreement and are determined by the beginning and ending meals.

  • There is an additional charge added for groups requesting early check-in or late check-out.

  • Normal check-in time is 4:00 PM and check-out is 1:00 PM.

Retreat Forms

The forms below are needed before the retreat for all the setup information. All the housing charts can be found under lodging. All of these forms are a necessary part of the process in order to have a successful retreat at Seabeck.

 

deposit & final payment

Retreat Deposit

  • A deposit of 20% of the total anticipated bill is required to reserve space for a group.

  • The deposit is credited to the final bill at the end of the event if the group meets its minimum number guarantees.

  • If the group should cancel their reservation, the deposit is seventy-five percent (75%) refundable up to sixty (60) days prior to the scheduled start of the event and six (6) months before for groups with exclusive use of the facilities. If a retreat is canceled within 60 days of start date, the deposit is not refundable.

 

Final Payment

  • We do not accept credit cards for deposits or retreat payments.

  • Final payment is to be one check made out to Seabeck Conference Center and is due at the close of the event. If this is not possible, please contact us and other arrangements can be made.

  • A balance forward is charged 1% per month on unpaid balances.